• Annapolis Junction, MD, USA
  • 17.00
  • Hourly
  • Full Time


Hillis-Carnes Engineering Associates is a top-tier, multi-disciplined engineering firm with a demonstrated history of success for the past 29 years (and counting!) Just ask Engineering News-Record who named us to its ranking of "Top 500 Design Firms in the Nation" for our continued rapid growth and success for the last 4 years. Our achievements can be contributed to multiple facets, but above all we are successful because of our motivated employees who strive to make every day count. For this exact reason, we strongly believe in fostering teamwork, rewarding ambition, and providing opportunities for professional advancement.


Hillis-Carnes Engineering Associates, Inc. has an excellent opportunity for someone who is new to HR and would like to expand their role into benefits/payroll and more!

The ideal candidate will be highly organized, and collaborative Entry-Level Administrative Assistant to support the Corporate HR/Payroll team. This role will be providing high-quality administrative support and clerical assistance related to the HR department.


  • Respond professionally to all correspondence consistent with the department's values and objectives while building trusting relationships.
  • Answer and direct phone calls with exceptional service, eliciting positive responses from employees and managers.
  • Provide payroll support and inquiries from employees and managers, including verifications of employment and report requests.
  • Processing of employee relations and safety initiatives (boot voucher program, referral bonuses, etc.).
  • Backup for answering incoming calls when receptionist is out.
  • Assist with onboarding paperwork and benefit reminders.
  • Collaborate to improve HR office operations and troubleshoot problems.
  • Oversee scanning and filing of documents to electronic personnel files.
  • Create and organize procedures and day-to-day tasks to ensure ease of execution.
  • Handle and secure confidential information with the utmost maturity, discretion, and diplomacy.
  • Prepare and disseminate high-quality communications or mailings.
  • Assist payroll with processing the required paperwork for employee transfers, changes in job classifications, salary increases, and other related employment matters.
  • Assist with preparing human resources reports such as attendance, new hire, and turnover reports.
  • Perform any other related duties that may be assigned by HR and Payroll Team.

QUALIFICATIONS Education/Experience

  • Associate Degree with 1-2 years of general business experience and strong knowledge of standard office procedures and protocols preferred.
  • Experience working within HR preferred.
  • Experience with ADP Workforce Now a plus.
  • Effective verbal and written communication skills; and
  • Demonstrated ability to use interpersonal skills to achieve outcomes within a multi-disciplinary organization successfully

Hillis-Carnes offers a comprehensive benefits package including medical, dental, vision, life, long and short-term disability, 401k w/company match, employee stock ownership, generous paid time off and much more.


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